Press Release Checklist: Are You Doing These 5 Things Correctly?

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by: TheoMcLanahan
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Press releases let you use the media to draw attention to your business, which makes it more credible in the eyes of the public. Consider five easy tips on how to make your press release great.

Correct Format: There is a format that press releases need to follow. Make sure your yours is written in the correct format, as you will want it to look as professional as possible. It is also a good idea to double-check the grammar, punctuation and spelling before you send it in for submission.

Keep it Clear and Concise: Your press release should be no longer than two pages. Media outlets receive lots of press releases and don't have time to read a ten page report. Keeping your writing clear and concise allow you to fit in the important facts without going over the two page limit. As you decide what information to include, answer the following questions: who, what, why, where, when, and how.

Emphasize Benefits to the Reader: Your press release should encourage readers to do something. Depending on the situation, you might tell them to check out your website, visit the grand opening of your new store, or attend your special event. Your writing should emphasize the benefits that your reader will receive by taking part in whatever it is that your press release is promoting. Instead of just writing a straightforward advertisement, make potential customers see what's in it for them.

If you are promoting a new food processor, simply stating that it is smaller and takes up less space than previous models isn't enough. However, writing the information as 'the new model is smaller and takes up less space, allowing our customers to have the full chopping power of our larger model, but also save precious counter space' lets the reader know how the new model will help them.

Keep the Mood Interesting: You need to write in a style that will make readers excited about your product. Dress up the facts in an effort to keep things interesting for your readers. With the above food processor example, you can tell customers that "the new compact, counter-saving model will be in stores this spring, just when you'll need it to chop up fresh veggies to make the perfect summer salad" instead of simply stating "the new food processor will be available in the spring."

Keep Your Target Customer in Mind: Always remember who your target customers are while you write and submit your press releases. This will also help you to determine what information should be in your press release and which media sources you should submit it to.

For instance, if you are promoting an event related to children's health, submitting a press release to the travel editor of your local paper isn't going to help you.

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